Troop 1 Parents Meeting

Monday, September 15, 2008

 

1) Call the meeting to order by Jon Beyer

2) Attending: Kevin Andriano; Jon Beyer; Michelle Boswell, Craig Drewelow; Dana Jenson; Chris Klaren; Tim Klein; Francis McElroy

3) Approval of previous meeting minutes – approved

4) Reports:

·         Scoutmaster – no report

·         Secretary – no report

·         Treasurer – Total $6,637.5 (General Fund $2162.26, Scoutmaster Fund $1423.13, Shed Account $494.42, Scout Accounts $2,557.69).
There was some discussion regarding the funds for the shed account.  As the garage is complete, the group discussed keeping it for building maintenance, renaming it as an equipment fund, or transferring the balance to the general account as we purchase equipment out of it anyway.  As there was no compelling need to decide quickly, it was decided to continue the discussion at a future parents meeting.

·         Outdoor/activities coordinator

·         Troop campout at Adventureland, Aug 23-24.  11 scouts, 3 adults, everyone had fun.  Some concerns regarding inadequate planning for the number of drivers and accompanying adults that were needed, and those concerns are being addressed.

·         Backbone State Park campout, Sep 27-28.  We need a head count for the Saturday-Sunday campout.

·         St. Ed’s Fall Festival service, Oct 11-12 – plans are being made to help with set up Saturday morning and car parking on Sunday.

·         Pine Lake campout, Oct 25-26 – no adults have signed up yet.

·         Advancement coordinator

·         Advancement activities – no report

·         Merit Badge College, Nov 1, update.  Some merit badge classes are full, Scouts need to get their choices to Tim Klein as soon as possible.

·         Boards of Review – discussion on holding BOR’s for SPL, ASPL’s and Patrol Leaders at times other than during the meeting.

·         Chaplain

·         Religious awards – no update

·         Training coordinator – training at November Camp Ingawanis campout is being planned

·         Equipment coordinator – discussion on camp stove needs

·         Fundraising coordinator

·         Pop can collection fundraiser, Sep 6 report, next scheduled for Oct 18.  The September collection netted over 54 bags and a number of glass bottles, believed to be one of the largest yet.

·         UNI Dome concessions, update – 5 dates have been set, starting this Saturday, Sep 20, at 2:00 PM.  100% of the proceeds from this activity, 10% of sales, will be split among the participants into their scout accounts.  This should be a great way for Scouts and adults to earn money for summer camp and high adventure trips.  Groups should be half adults, and half Scouts.  Dates will be posted on the web site, and Francis will coordinate sign up.  This will be discussed with parents at the next scout meeting.  More dates can be added later depending on demand from the troop.

·         Fall popcorn sales update – the Council will make popcorn available to sell at Fall Festival.  An adult leader is needed to facilitate.  100% of the proceeds from this sale will be split among participating scouts.  Scouts will be rotated between parking and selling popcorn if they want to sell popcorn.

·         Wreath sales update – no report.

·         Scheduling of fall and spring pancake breakfasts – Two dates were available, Dec 21, and Jan 18.  As the 21st is very close to Christmas, the group asked Dana to schedule for Jan 18.

·         Knights of Columbus softball tournament – no help was needed this year.

·         Membership coordinator – no report

·         Round Table Update – Round Table has been moved to a church in Orange.  No report from the September meeting.

5) Old Business

·         Parent sign-up calendar, update.  Adult sign-up has started, still need more adults for near term campouts.  To help with planning, a checklist has been developed for the quartermaster to use.

·         Activity slips, update – will work with youth leaders to begin using these at the Pine Lake campout.

·         Boundary Waters, summer 2009 – no update.

·         High adventure activities, update on Sea Base 2009.  $290 must be paid by each participant no later than the next meeting on Sep 21.  The crew has been filled to the maximum size.

·         National Jamboree, July 2010 – no update.

·         Tom Cannon Benefit Carnival, Aug 24, report.  Good turnout and successful fundraiser.

6) New Business

·         Scouting for Food – Council very recently released dates of Oct 18 for bag distribution and Oct 25 for food pickup.  This conflicts with the Pine Lake campout.  Further discussion to be held to determine our participation.

7) Announcements                             

·         Next parents meeting Monday, October 13, 2008 at AJ’s Eatery & Spirits (by Target), meeting starts at 7:30 PM.

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned.

 

Tabled Items:

·         “Iron Man” patch (Chris/Francis)

 

Respectfully Submitted,

Chris Klaren

September 17, 2008