Troop 1 Parents Meeting

Monday, February 16, 2009

 

1) Meeting called to order by Jon Beyer

2) Attending:  Jon Beyer; Michelle Boswell; Steve Davis; Al Degenhardt; John Dodge; Jeff Finley; Faye Graham; Greg Kent; Chris Klaren; Tim Klein; Tom Kneeland; Francis & Becky McElroy; Jim O’Connor

3) Approval of previous meeting minutes – December minutes approved.  There was no meeting in January due to severe weather.

4) Reports:

·         Scoutmaster – Scout leadership elections will be held the first meeting in March, expect some patrol consolidation.  March campout will feature leadership training.  8 Webelos II Scouts crossed over Feb 8.  The Patrol Leader Council will meet this Sunday, no troop meeting.  Scoutmaster conferences for rank advancement can be scheduled during that time by contacting Al.  An induction ceremony for the new Scouts and leaders is being planned for March.

·         Secretary

·         Activity records – Greg has volunteered to keep attendance records for activities he attends.  A procedure to keep records regardless of who attends needs to be developed.  Chris will work with other leaders on this.

·         Treasurer

·         Treasury balance – $11,607.39 (General Fund $3656.74, Scoutmaster Fund $1423.13, Scout Accounts $6527.52).  UNI concessions through Jan 10 are $3894.05 (included in troop accounts).  Balance does not include wreath sales.

·         Pop can fundraiser profit split:  4 adult leaders/parents reviewed the troop cash flow over the 12 month period ending in mid-December.  Estimated pop can income was approximately $4800, and troop expenses were $2240, or 47% of income.  Current profit sharing is 50% to the Scouts, 50% to the troop.  The group recommended that the split stay at 50/50, and those in attendance voted to not change the split.

·         Outdoor/activities coordinator

·         St. Ed’s Christmas mass setup Dec 23, reset church basement Dec 26.  Church basement setup and reset went very well with very good troop participation.  Setup for Santa’s workshop could have used more help with the amount of material that needed to be moved.  Church leadership has thanked the troop for their help with these activities.

·         Klondike Derby, Jan 10 – the troop did not attend due to insufficient Scout interest.

·         Troop ski outing, Jan 16 – very cold, all had fun.  Leaving after school on Friday seemed to work well as everyone had plenty of hill-time.

·         Scout Sunday observance, Feb 1 – the event was well organized and executed from the troop’s perspective.  We need to make a point that those procuring the donuts order at least twice as many as they did run out early

·         WSR campout, Feb 21-22 – arrangements are being made, check the website for details.

·         District Swim Program, update – going very well, this could be the last week needed for the 6-7 Troop 1 Scouts participating.

·         Later winter / spring campout schedule – to be established at Sunday night’s Patrol Leader Council meeting.

·         Summer camp dates – the troop will attend Camp Ingawanis June 21-27

·         Advancement coordinator

·         Advancement activities – 4 rank advancements were awarded, a Life rank advancement was completed, and 8 merit badges  were earned (not including Merit Badge University)

·         Triple Eagle Scout Court of Honor, Feb 1 – Drew Beyer, Nick Davis, and Alex Potter were honored at the event.  The Scouts in the troop did a great job, and everything went well.

·         Wabuha Merit Badge University, Feb 14, report – went well, the number of Scouts attending and merit badges earned were not available at the meeting

·         Chaplain – Kyle Ubbelohde is the new Chaplain’s Aide

·         Training coordinator

·         Equipment coordinator – Jon will check with Dana to determine if the new camp stoves were purchased.

·         Fundraising coordinator

·         Pop can collection fundraiser, Jan 3 & Feb 7 report – Feb 7 was a record setter, next can fundraiser on March 28.

·         UNI Dome concessions, update – 2 more are scheduled on March 20 and April 1.

·         Fall popcorn sales update – 1 Scout sold for the troop, all others sold for Jamboree.

·         Pancake breakfast troop fundraiser, Jan 18 – went well, the busiest of those held the last few years.  Over $400 was raised for transportation from the Florida airport to Sea Base.

·         Flapjackers Pancake Breakfast, Mar 7 – tickets are being sold, this is a great money maker for Scouts, as they will keep 100% of the profits from each ticket.  Help will be needed the day of the event.

·         Membership coordinator

·         Pack 25 Crossover, Feb 8 – 8 Scouts crossed over this year.  There is no Webelos I den in the pack this year and there will be no Cub Scouts crossing over next year.

·         Round Table Update – no report

5) Old Business

·         Parent sign-up calendar, update – this will be updated once the camping schedule is determined at the Patrol Leaders Council.

·         New parent leadership for the troop & additional assistant Scoutmasters – the troop needs a Committee Chairperson to volunteer as Jon will have completed 2 years of serving the troop in that capacity at the end of April.

·         Boundary Waters, summer 2009 – planning is underway.

·         Proposal for troop to sponsor older Scouts to Boundary Waters – Using the Scoutmaster Fund, the troop will assist with up to 50% of the outfitters fee for up to 3 Scouts to attend.  Their primary purpose is to carry much of the gear during portages and other situations.  Steve Murphy will determine who will attend and receive assistance in this capacity.

·         High adventure activities, update on Sea Base 2009 – final payment is needed by the March 8 troop meeting.

·         National Jamboree, July 2010, update – National is requiring 100% internet registration for the application to National.

6) New Business

·         2009 Rechartering, payment of registration fees for current and crossover Scouts (Jon, Chris).  With the strong position of the troop treasury, the group discussed having the troop paying for Boys Life subscriptions for Scouts expressing interest.  This discussion to be continued at the March parents meeting and a decision will be made then.

·         Scout involvement in St. Ed’s Easter season events – Jon described the Easter activities the troop is involved in (setting up and resetting the church basement, Easter Vigil fire, KC Easter egg hunt) and asks that everyone participates as much as possible.

·         Venturing Crew 2501 – Older Scouts in the troop (14+, 9th grade +, up through 20 years of age) will receive invitations to learn more about this group chartered by St. Edwards.  Its purpose will be to provide the older Scouts with a means to pursue higher adventure activities than is appropriate for the entire troop.  It is intended to supplement troop activities, not replace them.

7) Announcements                             

·         Next parents meeting Monday, March 23, 2009 at AJ’s Eatery & Spirits (by Target), meeting starts at 7:30 PM.  (Note later spring starting time)

8) Adjournment - Upon having completed the evening’s business, the meeting was adjourned.

 

Tabled Items:

·         “Iron Man” patch (Chris/Francis)

 

Respectfully Submitted,

Chris Klaren

February 19, 2009